Project Monitoring & Progress Reporting

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COURSE OVERVIEW

Project teams continue to face mounting challenges in the successful delivery of projects. Limited resources and budgets place even stricter demands on project delivery time, cost and quality. Knowledgeable project professionals recognise that a major ingredient of project success is the development of a well-designed and dynamic project plan based on solid estimates of resource requirements and work durations, along with the ability to monitor and control the project effectively and produce timely reports on progress and costs against the baseline.

This 5-day training course on Project Monitoring & Progress Reporting will provide delegates with a proven set of methods, processes, tools, and techniques to develop a systematic and dynamic project plan as the basis for progressive monitoring and reporting of project progress.

IMPORTANT FEATURES

The important features of the  Project Monitoring & Progress Reporting  training course is:

  • Integrate scope, time, resources and cost management into a dynamic, manageable plan
  • Develop project network diagrams for CPM and advanced PERT calculations to identify schedule and cost risks
  • Maintain continuous project performance and delivery control
  • Measure, forecast, and control project performance by employing earned value techniques
  • Compress or accelerate the schedule when required by adverse circumstances
  • Produce clear and concise project progress reports

LEARNING OBJECTIVES

By attending the Project Monitoring & Progress Reporting training course, delegates will:

  • Master the techniques required for effective project planning and control
  • Learn to integrate scope, time, resources and cost management into a dynamic, manageable plan
  • Develop project network diagrams (CPM) to identify schedule and cost risks
  • Understand the trade-off between time and cost to ensure project success
  • Learn to measure, forecast and control project performance by employing earned value techniques, and
  • Produce clear and concise project progress reports and administer project documentation and reporting.

TARGET AUDIENCE

The Project Monitoring & Progress Reporting training course is designed for:

  • Project Professionals, Project Leaders, and Project Coordinators
  • Scheduling Staff
  • Project Team Members
  • Project Planning and Cost Engineers
  • Other business services professionals who have the responsibility of planning and controlling project schedules and costs

TRAINING METHODOLOGY

Delegates on the Project Monitoring & Progress Reporting training course will develop fundamental project management performance and control skills and knowledge through formal and interactive learning methods. The training course includes team projects, applicable case studies, group discussion and critical analysis of video material based on actual large construction projects.

Additionally, the training course does not assume prior knowledge of the topics covered in the course. New concepts and tools are introduced gradually to enable delegates to progress from the fundamental to the more advanced concepts of project management.

Pre & Post course assessments will be used to measure the effectiveness of this training.

COURSE CONTENTS

Module 1 -Project Scope Planning and Definition

  • Description:

    Day One will discuss the relationship between corporate strategy and projects, and cover the elements of the Project Life Cycle. Additionally it will examine the method of developing a Work Breakdown Structure against the background of a real life case study.

  • KeyTopics:

    • Corporate Strategy and Organizational Projects
    • Setting the Stage for Project Alignment with Strategy
    • The Strategic Management Process
    • Environmental Analysis and Portfolio Development
    • Project Classification
    • Characteristics of a Project
    • Project Development Life Cycle
    • Project Conception, Formulation, Definition, Development, Execution, Transition and Project Disposal
    • The Project Process Groups
    • Scope Definition
    • Work Breakdown Structure
    • Work-Packages

    Case Study: Extreme Engineering Project – The Hong Kong Airport

Module 2 - Project Schedule Planning and CPM

  • Description:

    Day Two will cover the development of a Network Diagram as the basis for Schedule and Schedule Risk and Contingency analysis. Additionally it will examine the processes of duration estimating, resource allocation, and float utilization.

  • KeyTopics:

    • Precedence Network Diagramming
    • Job Logic Relationship Chart
    • Critical Path Analysis
    • Project Float/Slack Analysis
    • Lead and Lag Scheduling
    • Activity Duration Estimation
    • Milestone Charts
    • Gantt Chart – Schedule Baseline
    • Project Estimating Processes
    • Resource and Cost Allocation

Module 3 -Project Schedule Acceleration and Contingency

  • Description:

    Day Three will cover the techniques used to accelerate the schedule in case where the project has fallen behind. It will also examine the more advanced principles of Critical Path Analysis to determine the true technical critical path of the project.

  • KeyTopics:

    • Circumstances Requiring Project Acceleration
    • Options for Accelerating the Schedule
    • Pre-Accelerated Schedule
    • Developing a Crash Cost Table
      • Acceleration in Practice
      • The Optimal Acceleration Point
      • Gantt Chart for Accelerated Schedule
    • Network Activity Risk Profiles
    • Training course Evaluation and Review Technique (PERT)
    • Critical Path Diagram
    • PERT Calculations
    • Network Showing PERT Estimates
    • True Critical Path
    • Network Activity Risk Profiles
    • Calculating the Standard Deviation
    • Application: Estimating Project Duration

Module 4 - Project Execution Management, Control and Reporting

  • Description:

    Day Four will cover the estimation of project costs based on the identified activities and allocated resources. This provides the basis for accurate progress and cost control against the contractual baseline, which is used to analyse deviations and make accurate projections of final cost and completion dates.

  • KeyTopics:

    • Bid Documents Development
      • Technical Scope & Quantity Survey
      • Summaries for Bid Items
      • Project Overhead & Recap Sheet
      • Resource Unit and Rates
      • Unit Price Schedule
    • Project Resource Table & Budget
    • Project Cost Baseline Management
    • Project Management Reporting
    • Earned Value Control Process
    • Progress Control Charts – Trend Analysis
    • Schedule and Cost Variance Forecasting
      • Schedule Variance (SV)
      • Cost Variance (CV)
      • Schedule Performance Index (SPI)
      • SPI Run Chart
      • Cost Performance Index (CPI)
      • CPI Run Chart
    • Estimated Cost at Completion
    • Estimated Duration at Completion
    • Progress Tracking and Monitoring

Module 5 -Project Recovery Planning

  • Description:

    Day Five will cover more advanced applications of Earned Value principle as the basis for project failure recovery. The material examines various scenarios to determine the best and most feasible project recovery plan.

  • KeyTopics:

    • Project Variance Analysis and Quantification
    • Schedule Performance Index (SPI)
    • Cost Performance Index (CPI)
    • Setting Schedule and Cost Control Limits
    • Project Recovery Data Assessment
    • Schedule and Cost Recovery Analysis
    • Schedule and Cost Recovery Plan
    • Project Recovery Baselines and Controls

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