Project Coordination, Management & Cost Control

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COURSE OVERVIEW

Developing a realistic and executable project plan goes hand in hand with a project schedule that is based on solid estimates of resources and work durations, including the ability to monitor and control progress and expenditure efficiently. It is important to treat estimating, scheduling and cost control as an integrated process rather than a disjointed set of activities.

This 5-day training course on Project Coordination, Management & Cost Control will provide participants with a proven set of critical methods, processes, tools, and techniques to integrate the relevant processes and will enable delegates to:

  • Master important project planning and control techniques
  • Develop effective performance monitoring and control systems
  • Measure, forecast, and control project performance and progress
  • Produce clear and concise project progress reports and administer project documentation and reporting
  • Effectively manage schedule and technical risks and perform contingency planning

LEARNING OBJECTIVES

By attending the Project Coordination, Management & Cost Control training course, delegates will learn how to:

  • Integrate scope, time, resources and cost management
  • Develop project network diagrams (CPM) and do advanced PERT calculations
  • Maintain continuous project performance and delivery control
  • Compress the schedule when required by adverse circumstances
  • Apply a dynamic risk mitigation process to reduce risk
  • Apply the process of linear scheduling to repetitive project activities
  • Develop a project recovery plan for budget and schedule overruns

TARGET AUDIENCE

The Project Coordination, Management & Cost Control training course is designed for:

  • Project Professionals and Project Leaders
  • Project Planning and Scheduling Staff
  • Project Team Members
  • Other business services staff who have the responsibility of planning and controlling project schedules and costs in client and contracting companies

TRAINING METHODOLOGY

Delegates attending the Project Coordination, Management & Cost Control training course will develop critical project management performance and control skills and knowledge through formal and interactive learning methods. The training course includes team projects, applicable case studies, group discussions and critical analyses of video material based on actual large construction projects.

This brand new course will significantly enhance the skills and knowledge of delegates and improve their ability to plan, schedule, estimate, and control projects. The material has been designed to enable delegates to apply all of the material with immediate effect at the office.

Pre & Post course assessments will be used to measure the effectiveness of this training.

COURSE CONTENTS

Module 1 - Work Breakdown Structures and Critical Path Analysis

  • Description:

    Day One will highlight the importance of aligning projects with corporate strategy and objectives and will cover the fundamentals of project planning, scheduling and Critical Path analysis.

  • KeyTopics:

    • Corporate Strategy and Organizational Projects
    • Setting the Stage for Project Alignment with Strategy
    • Developing a Strategic Management Plan
    • The Strategic Management Process
    • Environmental Analysis and Portfolio Development
    • The Aggregate Strategic Project Plan
    • Work Breakdown Structures (WBS)
    • Triple Constraint – Time, Cost, Scope
    • Precedence Network Diagramming
    • Logic Relationship Chart
    • Defining the Critical Path
      • Early & Late Start & Finish
    • Monitoring the Critical Path
    • Schedule Control & Tracking Progress

Module 2 - Contingency Planning and Schedule Compression

  • Description:

    Day Two will cover the techniques required for schedule risk analysis, management and project acceleration.

  • KeyTopics:

    • Training course Evaluation and Review Technique (PERT)
    • Path Convergence Analysis
    • PERT, Probability and Standard Deviation Formulae
    • Z-Values: The Probability of Project Completion at a Required Date
    • Time-Cost-Scope Trade-off
    • Project Time Reduction
    • Options for Accelerating the Schedule
    • Crashing the Schedule – How?
    • The Optimal Acceleration Point
    • Project Cost Reduction

Module 3 - Project Progress Monitoring, Control and Reporting

  • Description:

    : Day Three will cover the process of Earned Value Management to track actual costs and progress against planned costs and progress as a basis for project control and reporting.

  • KeyTopics:

    • Project Cost Management
    • Earned Value Control Process
    • Progress Control Charts – Trend Analysis
    • Schedule and Cost Variance Forecasting
    • Earned Value Reporting
    • Project Disaster Recovery Plan Development
    • Project Variance Analysis and Quantification
    • Project Recovery Data Assessment
    • Schedule and Cost Recovery Analysis

Module 4 - Project Disaster Recovery Plan Development

  • Description:

    Day Four will cover the tools and techniques for project recovery in cases of severe cost and schedule overruns and to provide a sound legal and financial basis for re-baselining the project.

  • KeyTopics:

    • Project Variance Analysis and Quantification
      • Schedule Performance Index (SPI)
      • Cost Performance Index (CPI)
    • Setting Schedule and Cost Control Limits
    • Project Recovery Data Assessment
    • Schedule and Cost Recovery Analysis
    • Schedule and Cost Recovery Plan
    • Project Recovery Baselines and Controls

Module 5 - Line of Balance Scheduling - Recurring Activities

  • Description:

    Day Five will cover an alternative scheduling and cost planning approach that is particularly relevant for planning, scheduling and controlling repetitive activities performed by teams on projects such as oil and gas pipelines, road construction and the construction of housing and other projects.

  • KeyTopics:

    • Preparing a Line of Balance Schedule
    • Velocity Diagrams and Linear Scheduling
    • Velocity Diagram Production Rate Calculations
    • Linear Sequence of Activities as a Series of Velocity Diagrams
    • Balancing the Schedule
    • Calculations for a Line of Balance Schedule
    • Resource Estimating
    • Estimating using Crews
      • Line of Balance Formulae
      • Target Units per Week
      • Determining Crew Size
      • Actual Rate of Output
    • Slope of Line from Activity Start to Activity Finish
    • Balanced Project Schedule without Buffers (Finish-Start)
    • Inserting Buffers
    • Comparison of Unbalanced with Balanced Schedules
    • Measuring Planned Progress on Schedule
    • Velocity Diagram Reflecting Expected Conditions
    • Actual Progress and Work Conditions

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