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This highly interactive training course provides an introduction to the finance and accounting for office administrators and secretaries who have no prior knowledge of this business area. It is designed to train the participants to support operational and financial processes. Participants will gain a clear understanding of the essential terminology of finance and accounting. They will also learn the principles and techniques of accounting systems through practical examples and exercises.
The overall aim of the Financial Management Skills for Office Administrators & Secretaries training course is to ensure that the participants will be able to perform more effectively and efficiently within the workplace.
The important features of Financial Management Skills for Office Administrators & Secretaries are :
- The basic principles of accounting clearly explained
- Knowledge and confidence in accounting for a range of business transactions will be developed by using straightforward worked examples
- Simple but effective tools for analysing your business performance and position
- Basic cost accounting principles that help to ensure your business is efficient and profitable
- How and why the use of budgets can help to achieve overall business targets and objectives
- Appreciate the importance of the accounting and finance function, and how it links with every part of the organisation, and its suppliers, customers, shareholders, lenders, and society in general
- Understand commonly used finance and accounting terminology thereby allowing them to make a valuable contribution to the workplace in meetings or in a supportive role
- Understand the principles of accounting for routine business transactions
- Be able to summarise the results of business transactions over a period of time, and prepare simple financial statements, including the Income Statement, Balance Sheet and Cash Flow Statement
- Be able to analyse and compare company performance using basic ratios
- Understand how costing and budgeting techniques can help the company to maintain efficiency and profitability
- Office administrators
- Personal assistants, and executive assistants
- Administrative professionals and support staff
- Anyone wishing to increase or update their awareness and understanding of finance and accounting methods and terminology
The Financial Management Skills for Office Administrators & Secretaries training course is highly interactive. Participants will be working with case exercises and solving problems. They will be encouraged to make the link between the training room and their office and organisation. The course will utilise a range of learning methodologies, including short presentations with opportunity for question and answer, exercises and mini cases to develop knowledge and skills, and group discussions where participants can share their opinions and experiences with your fellow delegates.
Pre & Post course assessments will be used to measure the effectiveness of this training.
Module 1 - Introduction to Finance and Accounting
- What is accounting? What is finance?
- What are the major sources of Long-term and Short-term finance?
- What is Financial Accounting?
- What is Management Accounting?
- Simple rules of double-entry bookkeeping that can be applied to all financial transactions
- How to record the things you buy and the things you sell
- How to record business payments and receipts
- What is depreciation? explanation of the various methods and their impact on profit
Module 2 - The Financial Statements
- How to prepare basic financial statements – the Income Statement and the Balance Sheet
- The key elements of financial statements defined and explained
- How is the profit calculated?
- The difference between revenue & capital expenditure
- Assets -current and non-current
- Liabilities – current and non-current
- The meaning of working capital
- Company net worth
- Profit or cash – what is the difference?
Module 3 -Basic Evaluation of Financial Statements
- Why do we need to evaluate financial statements?
- Who are the stakeholders and what are their information needs?
- How to – common-size- financial statements for ease of comparison
- How to calculate accounting ratios
- How to use ratio analysis to assess performance
- Profitability ratios
- Liquidity ratios
- Operating efficiency ratios
- Gearing ratios
- The Cash Flow Cycle and Working Capital
- Valuing a company -Book Value versus Market Value
Module 4 -Introduction to Costing Systems
- Collecting and analysing costs
- Types of cost analysis: by type, by location, by behaviour, by purpose
- What are overheads, and how should we analyse them?
- What is the Cost of Production – Marginal and Total Costing explained
- What is inventory, and how does it affect the cost of production?
- Methods of valuing inventory – FIFO, LIFO, and AVCO explained
- Marginal Costing -how costs and profit vary with volume
- How to measure the break-even point and the margin of safety
- What-if Analysis
- Why do we need budgets? – the link between corporate strategy and operations at all levels of the organisation
- The benefits & limitations of budgets
- The key features of budgets
- Basic budget forecasting techniques
- How to prepare a departmental budget
- Comparing actual performance with the budget – Variance Analysis
- Do budgets motivate or de-motivate?
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