Advanced Purchasing, Tendering and Supplier Selection

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Venue Starting Date Duration Fees Join Now
Dubai - UAE , 20241118 18 - Nov - 2024 10 - Day $9,900 Register


Purchasing is a vital function which creates significant impact on the bottom line of the organization. It is essential for the organisation to have an efficient procurement team in finding and developing suppliers and bringing in expertise that is highly valued by the organization. The role of the purchasing function has evolved from transactional to strategic to deliver value for the business.

This training course is intended to provide guidance to participants in the key function of purchasing and departmental cost saving. It will provide participants with an understanding of the principles of purchasing, tendering and supplier selection processes. Participants will learn how to evaluate procedures and make needed changes to methods to improve customer service whilst reduction on time and cost, and obtain added value for money. Lastly, we will cover how the purchasing department should be managed properly to achieve all of its KPIs.

This Advanced Purchasing, Tendering and Supplier Selection training course consists of two modules which can be taken as a 10 Day Training course, or as individual, 5 Day courses

Module 1 – Advanced Purchasing and Cost Saving Techniques

Module 2 – Purchasing Management, Tendering & Supplier Selection


The Advanced Purchasing, Tendering and Supplier Selection training course is based on accomplishing the following objectives:

  • Understand the key role of purchasing management as a strategic management tool.
  • Become a more efficient and productive buyer through applying the techniques of purchasing management.
  • Improve the services provided by suppliers through more effective negotiations and planning
  • Understand the ethical/legal aspects of purchasing and its possible liabilities.
  • Find out how to select and qualify suppliers.
  • Understand best practices in supplier relations, planning and specifying, procurement process, and supplier performance.
  • Know how to evaluate the proposals using price analysis and/or cost analysis.
  • Perform accurate supplier evaluation
  • Develop effective negotiation strategies with all suppliers
  • Identify the importance of value analysis to purchasing
  • Improve the efficiency of the purchasing function


  • Purchasing and contract management professionals
  • Professionals involved in defining the specification and evaluating supplier performance
  • Professionals involved in preparing and analysing bids
  • Professionals with an involvement in supplier relationships
  • Professionals whose role involves negotiation with outside agencies


This practical and results-oriented Advanced Purchasing, Tendering and Supplier Selection training course is based on adult learning concept. It will be presented using a combination of interactive presentations, case studies, participant activities and exercises to maximise the impact of the learning experience. Delegates will have ample time to consider the ideas and apply the skills discussed. The seminar will cover both practical and theoretical aspects of purchasing.

Pre & Post course assessments will be used to measure the effectiveness of this training.


Module 1 - The Strategic Function of Purchasing

  • KeyTopics:

    • The Link of the Purchasing Function with the Organizational Strategy
    • Creating a Purchasing Mission Statement
    • Balancing Quality, Service and Price
    • Things Purchasing Should Strive For
    • The importance of effective purchasing
    • Understanding the Purchasing strategy
    • The five steps of the Purchasing process

Module 2 - Supplier Evaluation and Negotiation

  • KeyTopics:

    • Negotiating with Suppliers
    • Power in Negotiation
    • Planning for Negotiation
    • Achieving the Right Agreements with Suppliers
    • Factors Used to Evaluate Suppliers on Total Performance
    • Ways of Promoting Good Supplier Relations
    • Creating Suppliers as Good Partners
    • Choosing the Right Suppliers

Module 3 - Value Analysis

  • KeyTopics:

    • What a good specification for goods and services looks like
    • Defining needs and wants – Essential vs ‘nice to have’
    • Who needs to develop and contribute to the specification?
    • Important questions to ask when developing a specification
    • Optimizing Purchasing Productivity
    • Adding Value as a Purchasing Manager

Module 4 - Managing and Evaluating the Department Performance

  • KeyTopics:

    • Centralization versus Decentralization
    • Reasons for Departmental (Macro-Level) Performance Appraisal
    • Managing Other Buyers
    • Key Performance Indicators (KPIs) for Purchasing

Module 5 - Improving Purchasing Efficiency

  • KeyTopics:

    • Internal Stakeholder Management
    • Conducting the Right Surveys to Improve Performance
    • Efficient Internal and External Communication
    • Ethical Behavior with Suppliers and End Users
    • Ethical Behavior within the Department
    • Purchasing Policies and Procedures

Module 6 - What is the Role of Purchasing in the Company

  • KeyTopics:

    • Introduction to Purchasing and its contribution to the organisation
    • What is the purpose of a business
    • Dealing with the problem of being a “go between“
    • Purchasing process and cycle of procurement
    • Positioning purchasing within the company
    • Vision, Mission and Value of Purchasing
    • Purchasing Structure
    • Where to find performance improvement

Module 7 - Developing the Purchasing Strategy

  • KeyTopics:

    • How to reach the internal customer
    • Developing Purchase agreements
    • Importance of being involved in creating the specification
    • Supplier selection methodology
    • Criteria for pre-qualifying suppliers
    • Integrating the supplier selection process
    • Positioning your need and you value against the market
    • The role of ISO 9000

Module 8 - Selecting the Right Supplier & Evaluating Performance

  • KeyTopics:

    • Conditioning the supplier to meet your requirement
    • The total cost approach to purchasing
    • Analysing Cost
    • Analysing Value
    • Hidden costs
    • Life cycle costing
    • Using Price indices
    • Performance evaluation

Module 9 - Tendering and Analysing the Bid

  • KeyTopics:

    • Process needs
    • Types of tender
    • Electronic commerce / E Auctions
    • Evaluating a bid objectively
    • Terms and Conditions of contract
    • Standard contract clauses
    • Methods of Payment
    • Expediting the agreement
    • What if the contract fails to deliver – legal issues

Module 10 - Negotiating the Contract and Preparing an Action Plan for Purchasing Improvement

  • KeyTopics:

    • Defining negotiation
    • Obstacles to effective negotiation
    • Different styles of negotiation
    • The tools of the process
    • Phases of a negotiation
    • What to do and what not to do
    • Focus on four key areas of world class performance
    • Evaluating performance gaps

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